Top 10 Questions to Ask Your Event Planner Before Booking

Washington DC | Maryland | Virginia

Planning an event in the DMV area? Whether you're organizing a wedding, bar mitzvah, corporate gala, or a milestone birthday bash, your event planner will be your biggest asset, or your biggest regret.
Before you sign a contract, make sure you’re asking the right questions to guarantee an epic experience.

Here are the top 10 questions to ask your event planner before booking, straight from the pros at Epic Events, your one-stop shop for photo booth rentals, DJ services, and lighting in Washington, DC.

1. Are You Familiar with Venues in Washington, DC and the DMV?

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Working with someone who knows the best local venues (from Potomac to Arlington) means better logistics, smoother coordination, and vendor connections that matter.

2. Can You Customize Packages for My Event Type?

Whether you need a Bar Mitzvah DJ in Bethesda, a corporate photo booth in Virginia, or uplighting for a wedding in DC, flexibility is key. Your planner should offer custom bundles based on your needs.

3. What Services Do You Handle In-House?

Ask if they offer DJ, lighting, and photo booth services directly. At Epic Events, we provide all-in-one entertainment solutions, no outsourcing headaches.

4. How Do You Handle Day-Of Coordination?

Even the best-laid plans fall apart without strong day-of execution. Make sure they have an experienced on-site team to manage timelines and troubleshoot in real-time.

5. Do You Offer Photo Booth Options Like 360 or Green Screen?

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Modern events are all about interactive experiences. Ask for options like GIF booths, branded overlays, and social media-ready formats.

6. How Far in Advance Should I Book?

In the DMV, top event vendors get booked fast, especially around holidays, graduation season, and wedding months (May–October).
Get clear on booking timelines and deposits.

7. Can You Provide Event Lighting and Effects?

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From uplighting to LED dance floors, great lighting sets the mood. Be sure your planner can deliver high-impact visuals tailored to your theme.

8. What’s Your Experience With My Type of Event?

From Jewish weddings to corporate launch parties, every event has unique needs. Ask about previous events they’ve done that match your vision.

9. Do You Handle Permits, Insurance, and Vendor Coordination?

This is the stuff people forget, until it’s too late. Make sure your planner knows the local laws, holds proper insurance, and will coordinate directly with vendors so you don’t have to.

10. What Happens If Something Goes Wrong?

Great planners come with backup plans. Ask how they handle unexpected issues like weather, power outages, or vendor no-shows.

Final Thoughts

The right event planner doesn’t just organize, they elevate your celebration. Asking these questions ensures you’re trusting your big day to a proven, professional team.

At Epic Events, we bring over a decade of experience to parties across Washington DC, Maryland, and Northern Virginia, delivering unforgettable memories with cutting-edge photo booths, top-rated DJs, and immersive lighting setups.

🎯 Your Event Deserves Epic. Let’s Make It Happen.

Whether you're planning a wedding in DC, a mitzvah in Montgomery County, or a corporate launch in Arlington, we're ready.
📞 240‑658‑3742
📧 info@epicevents.com
🔗 epicevents.com/contact

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